Every screen is purpose-built for daily shelter operations — fast, focused, and built to reduce the time staff spend on paperwork.
See how ShelterTrace handles a full day at the shelter — intake, kennel management, dispatch, and reporting.
Want a live walkthrough? Request a personalized demo and we'll show you everything.
Request a Live Demo →Every feature was built to solve a real operational problem faced by municipal animal control agencies and humane societies — nothing is theoretical, nothing is unnecessary.
Multi-step intake wizard with auto-generated vaccines, kennel assignment, and complete animal profiles.
Supports Dogs, Cats, Wildlife, and Other species with species-specific intake protocols.
Visual shelter layout showing real-time occupancy, kennel cards, and rapid animal moves.
Fully customizable to match your facility — add, remove, and arrange kennel runs, rooms, and sections to mirror your exact floor layout.
Live call management, officer GPS tracking, narrative logging, and automated field reporting.
Real-time map view of all active officers with status updates from the field mobile app.
Vaccine scheduling, diagnostic test tracking (Heartworm, FIV/FeLV), and DEA-compliant drug logs.
Staff must confirm each vaccine as administered — Scheduled vs. Administered clearly distinguished.
Full citation management with digital signatures, court scheduling, and judge-specific portals.
Matches physical citation forms with digital capture, electronic service, and automatic court notification.
Foster placements, check-ins, supply requests, and foster parent portals — all in one place.
Public foster application portal, placement tracking, and GDA-required foster agreement documentation.
Schedule and track clinic appointments, spay/neuter surgeries, and veterinary visits.
Log procedure outcomes, manage clinic capacity, and tie medical records directly to each animal's profile. Supports both in-house clinic operations and external veterinary partnerships.
Self-service clock-in kiosk, hour tracking, announcements, and printable volunteer badges.
Confidentiality forms, volunteer agreements, and task assignment from a single clean interface.
One-click state monthly reports, live-release rates, and customizable export formats.
Automated Basic Animal Data Matrix with species × age breakdown — meets all state reporting requirements.
Granular permissions for Admins, Officers, Dispatchers, Vet Techs, Volunteers, and Court staff.
Each role sees only the screens they need — protecting sensitive data while enabling efficient workflows.
Every shelter operates differently. ShelterTrace is modular and configurable — include only the modules your organization actually needs.
ShelterTrace was developed by an active animal shelter director who grew frustrated with the limitations of existing software. The tools that dominated the market were built for large metro facilities — expensive, overly complex, and still missing the features that small county shelters and humane societies actually need every day.
Rather than settle, they built something better — from the ground up, informed by real daily operations at both a municipal animal control agency and conversations with humane society directors facing the same challenges. Every module exists because it solved a real problem at a real organization.
The result is a platform that fits the way shelter staff actually work: fast intake, clear kennel visibility, DEA-compliant drug logs, state-ready reporting, and public-facing portals — all without requiring a dedicated IT team to maintain it.
ShelterTrace is actively developed based on real shelter feedback. Here's what's coming next.
Early feedback from our pilot program partners.
We went from spending hours on monthly state reports to clicking one button. The GDA reporting alone was worth switching. Everything else is a bonus.
We needed something that handled both our adoption workflow and our volunteer management without paying for two separate systems. ShelterTrace covers both. The foster care module alone saved us countless hours.
Everything you need to know before getting started.
We're working with a small number of animal shelters and humane societies as pilot partners. If your organization runs on limited resources and outdated tools, we'd love to talk.
